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Own place participants' terms & conditions

By securing your own place in a third party challenge event, and by registering as an own place challenge event participant with Somerset Wildlife Trust, you are agreeing to the below terms:

  1. You acknowledge that you will be contacted by email, phone, text and/or post in relation to the Event, ensuring Somerset Wildlife Trust can deliver the necessary administration and communication required for your successful participation in the Event.
  2. You confirm you have secured your own place in your chosen event directly with the third party event organiser. This is not applicable if you are organising your own challenge.
  3. You will take responsibility for registering your contact details with the third party event organiser if required. Failure to do so will mean you cannot take part in the event. 
  4. You confirm you are aware that you will also be required to sign up to, and comply with, the Event organiser’s Event rules and/or terms and conditions. Please read these carefully, as they will set out the Event organiser’s obligations and liabilities to you and vice versa. Please note that Somerset Wildlife Trust is not responsible for the organisation or management of the Event, and therefore we shall have no liability to you for any injury, damage or loss suffered by you when taking part in or in connection with the Event.
  5. You acknowledge this is a fundraising event and will aim to raise as much as you can for Somerset Wildlife Trust.
  6. When fundraising, you will act lawfully and follow the fundraising guidelines given by Somerset Wildlife Trust. You must make it clear you are fundraising in "aid of Somerset Wildlife Trust" and are not representing, or fundraising on behalf of Somerset Wildlife Trust. You must not do anything that may harm the reputation of Somerset Wildlife Trust or act in a manner contrary to our values.
  7. For any independent fundraising events that you carry out to raise funds (for example a cake sale or pub quiz), you acknowledge that you are carrying such events out in your own capacity. It's your responsibility to organise all aspects of such event and make it clear that such event is run by you "in aid of" Somerset Wildlife Trust and is not run by Somerset Wildlife Trust. You also agree to make it clear that such event is not "on behalf of Somerset Wildlife Trust" and that Somerset Wildlife Trust cannot accept any responsibility or liability for such event. If you wish to use Somerset Wildlife Trust's logo, please contact the Somerset Wildlife Trust fundraising team who can provide our "in aid of" logo.
  8. You agree to secure a licence from the relevant local authority before collecting funds on the street or in a public place. You acknowledge you are responsible for obtaining any such licence and informing the Somerset Wildlife Trust fundraising team who can provide guidance.
  9. You agree to send all funds collected or raised to Somerset Wildlife Trust no later than six weeks after the event.
  10. You agree to ensure any cheques relating to your sponsorship are made payable to Somerset Wildlife Trust and sent to the Somerset Wildlife Trust fundraising team with the event name, your full name and address.
  11. When fundraising, you will make your donors aware that a proportion of the money you raise will go towards paying for your place in the event if relevant. You must ensure that by meeting the minimum sponsorship, Somerset Wildlife Trust will make a profit on your participation in the event. It is essential you make your donors aware of this.
  12. If you have to withdraw prior to the event, you must notify Somerset Wildlife Trust immediately and before the registration deadline if possible. This means we can re-allocate your place to someone else. Any money raised will be retained as a donation towards Somerset Wildlife Trust. If you wish to refund your donors in this instance, you must ask your individual donors to make a written request to Somerset Wildlife Trust, as they will be refunded directly.
  13. The event which you are registering for is physically challenging and may pose a risk of discomfort, illness, injury, and even death. You need to be satisfied that you are physically capable of doing the event without undue risk to your health or life. We do not conduct health or fitness checks on entrants and the responsibility for your ability to participate in the event is with you as the participant.
  14. If you have a medical condition or are unsure of your physical ability to take part in the event, you must seek medical advice from a general practitioner prior to the participating in the event.
  15. You acknowledge Somerset Wildlife Trust is unable to provide insurance for fundraising activity, and you are responsible for securing appropriate insurance cover if required for your fundraising activity.
  16. You acknowledge that Somerset Wildlife Trust will share your contact details with the organiser of the event or third-party organiser of the event in which you are taking part. We will never share your data with any other third parties or used in any other way, unless you agree.
  17. You acknowledge that any photography or film footage taken or shared with us as part of your participation in the event can be used for promotional and marketing purposes for this specific event and any future Somerset Wildlife Trust events activity.
  18. You will ensure all correspondence regarding your event participation is directed to fundraising@somersetwildlife.org or 01823 652404